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<p class="MsoNormal"><strong><span style="font-family:Helvetica;color:#202020;background:white">Please see below for information from our conference organizing team. Apologies for the multiple emails! This message was flagged as spam by many people's servers
due to attachments.</span></strong><b><span style="font-family:Helvetica;color:#202020;background:white"><br>
<br>
<em><span style="font-family:Helvetica">13 days until MCLS 2024!<o:p></o:p></span></em></span></b></p>
<p class="MsoNormal"><span style="font-family:Helvetica;color:#202020"><br>
<br>
<span style="background:white">Dear MCLS Community, </span><br>
<br>
<span style="background:white">Below, we have compiled some instructions for symposia, lightning talks, and poster presenters at MCLS 2024. Please read these instructions carefully if you are presenting at this year's conference or organizing a symposium. These
instructions are designed to make the presentations and conference materials more accessible to all attendees and to answer some common questions. Please also review the </span></span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__the-2Dmcls.us20.list-2Dmanage.com_track_click-3Fu-3D52a664da881817eed812437d0-26id-3D14aa6abed4-26e-3Df13dd00558&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=VayoKepUaVSDRZHcUhnIjw&m=ATZSIHXzi7EIERcPj4l1KN3D9BOb7EZ3NoRMbjhXOdYkyLhkpJK4cGn_WGoZ_TBD&s=GJDssp6iPE01hjm5hcZqcS4cyX5svYsRUtc1m-2DOCI&e=" target="_blank"><span style="font-family:Helvetica;color:#007C89;background:white">infographics
on our website</span></a><span style="font-family:Helvetica;color:#202020;background:white"> about designing presentation materials and working with ASL-English interpreters. </span><span style="font-family:Helvetica;color:#202020"><br>
<br>
<span style="background:white">If you have any questions or concerns, please email the conference organizing team at </span></span><a href="mailto:mcls.conference.2024@gmail.com" target="_blank" title="mailto:mcls.conference.2024@gmail.com"><span style="font-family:Helvetica;color:#007C89;background:white">mcls.conference.2024@gmail.com</span></a><span style="font-family:Helvetica;color:#202020;background:white">. </span><span style="font-family:Helvetica;color:#202020"><br>
<br>
<span style="background:white">Thank you, and we look forward to seeing you in 2 weeks! </span><br>
<br>
<span style="background:white">Sincerely,</span><br>
<br>
<span style="background:white">Ilaria Berteletti & Rachel Pizzie</span><br>
<span style="background:white">MCLS Conference Organizing Team<o:p></o:p></span></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h1 style="margin:0in;line-height:24.4pt;background:white"><span style="font-size:19.5pt;font-family:Helvetica;color:#202020">Instructions for MCLS Presenters<o:p></o:p></span></h1>
<h2 style="margin:0in;line-height:20.65pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-size:16.5pt;font-family:Helvetica;color:#202020">General Instructions<o:p></o:p></span></h2>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">All presenters (symposia, lightning talks, posters) are required to upload their materials to a shared folder at least 48 h before the presentation. These will be accessed by the interpreting staff and other
attendees. Links for each presentation day can be found here:<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">June 26: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__the-2Dmcls.us20.list-2Dmanage.com_track_click-3Fu-3D52a664da881817eed812437d0-26id-3D4ec135b322-26e-3Df13dd00558&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=VayoKepUaVSDRZHcUhnIjw&m=ATZSIHXzi7EIERcPj4l1KN3D9BOb7EZ3NoRMbjhXOdYkyLhkpJK4cGn_WGoZ_TBD&s=AW4_3AaMLmAdOFTkWvShw2RZh4QykOughyr4eEHzqHw&e=" target="_blank" title="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Frebrand.ly%2Fmcls24june26&data=05%7C02%7Ca.ribner%40chatham.edu%7Ccbf4b3d255014261d88708dc8ad74a74%7C076cd512fb8b45c194da36c5ccee5ae6%7C0%7C0%7C638537906217832881%7CUnknown%7CTWFpbGZsb3d8ey"><span style="color:#007C89">rebrand.ly/mcls24june26</span></a><o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">June 27: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__the-2Dmcls.us20.list-2Dmanage.com_track_click-3Fu-3D52a664da881817eed812437d0-26id-3Dfc4621fa3e-26e-3Df13dd00558&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=VayoKepUaVSDRZHcUhnIjw&m=ATZSIHXzi7EIERcPj4l1KN3D9BOb7EZ3NoRMbjhXOdYkyLhkpJK4cGn_WGoZ_TBD&s=uSy_MNOfL3var8PAtdCDPMtYBGUQ2CzTcFsgTr_3Pms&e=" target="_blank" title="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Frebrand.ly%2Fmcls24june27&data=05%7C02%7Ca.ribner%40chatham.edu%7Ccbf4b3d255014261d88708dc8ad74a74%7C076cd512fb8b45c194da36c5ccee5ae6%7C0%7C0%7C638537906217844071%7CUnknown%7CTWFpbGZsb3d8ey"><span style="color:#007C89">rebrand.ly/mcls24june27</span></a><o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">June 28: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__the-2Dmcls.us20.list-2Dmanage.com_track_click-3Fu-3D52a664da881817eed812437d0-26id-3D64f0204dcf-26e-3Df13dd00558&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=VayoKepUaVSDRZHcUhnIjw&m=ATZSIHXzi7EIERcPj4l1KN3D9BOb7EZ3NoRMbjhXOdYkyLhkpJK4cGn_WGoZ_TBD&s=m81D_LRdJezHmTj8FMILSaRlDHuO6uzDIQeZCNxcvjE&e=" target="_blank" title="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Frebrand.ly%2Fmcls24june28&data=05%7C02%7Ca.ribner%40chatham.edu%7Ccbf4b3d255014261d88708dc8ad74a74%7C076cd512fb8b45c194da36c5ccee5ae6%7C0%7C0%7C638537906217852122%7CUnknown%7CTWFpbGZsb3d8ey"><span style="color:#007C89">rebrand.ly/mcls24june28</span></a><o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">These materials are provided as an accessibility resource that supports interpreter preparation, and provides access to materials for attendees who prefer using personal devices to view slides. Please be respectful
of others’ materials--do not alter or share any content that is not your own. Folder access will be revoked at the end of the conference and all materials discarded.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">Throughout the conference, you might be interacting with Deaf attendees. Please ask an available interpreter for their help (they will be recognizable). When communicating through an ASL-English interpreter,
please speak directly to the deaf, deafblind, or hard of hearing person instead of speaking to the interpreter. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:Helvetica;color:#202020;background:white"> </span><o:p></o:p></p>
<h2 style="margin:0in;line-height:20.65pt;background:white"><span style="font-size:16.5pt;font-family:Helvetica;color:#202020">General Presentation Guidelines<o:p></o:p></span></h2>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">All symposium presentations and lightning talks will be professionally captioned with CART and have ASL interpreters.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">If you are presenting in a room with a microphone, please speak directly into the microphone when you are presenting. This is essential for audience members who may be deaf, deafblind, or hard of hearing, and
is important for CART captioning services. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">When presenting slides, please pause for 1-2 seconds when presenting each new slide. This gives the audience a chance to review the slide then switch their attention back to the presenter. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">Please keep accessibility in mind when designing your presentation materials:<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:47.25pt;text-indent:-.25in;line-height:18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#202020"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:Helvetica;color:#202020">reduce the amount of text on slides and posters (use images), <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:47.25pt;text-indent:-.25in;line-height:18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#202020"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:Helvetica;color:#202020">ensure fonts are large enough and easy to read, <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:47.25pt;text-indent:-.25in;line-height:18.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#202020"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:Helvetica;color:#202020">and avoid overcrowding the slides or poster. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">Please see the <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__the-2Dmcls.us20.list-2Dmanage.com_track_click-3Fu-3D52a664da881817eed812437d0-26id-3Dd479f2ceb1-26e-3Df13dd00558&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=VayoKepUaVSDRZHcUhnIjw&m=ATZSIHXzi7EIERcPj4l1KN3D9BOb7EZ3NoRMbjhXOdYkyLhkpJK4cGn_WGoZ_TBD&s=c43vKYP25mxQD0La3Eh8W8z8BcLnuUo6ZNb_SEoOXvo&e=" target="_blank"><span style="color:#007C89">infographic</span></a> for
tips for accessibility.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">When working with an interpreter, please speak at a normal pace and tone of voice, and remember to slow down when speaking. Presenters tend to speed up when they are speaking, making it more difficult for all
members of the audience to process what they are saying, including the interpreters. Please see the infographic about working with interpreters. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">As a courtesy, briefly thank your interpreters and captioners at the end of the session. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">Thank you for your support in making this conference more accessible for all! When everyone has access, we all win! <o:p></o:p></span></p>
<h2 style="margin:0in;line-height:20.65pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-size:16.5pt;font-family:Helvetica;color:#202020"><br>
Presenters in Symposium Talks<o:p></o:p></span></h2>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:18.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;widows: 2;-webkit-text-stroke-width: 0px;text-decoration-thickness: initial;text-decoration-style: initial;text-decoration-color: initial;word-spacing:0px">
<span style="font-family:Helvetica;color:#202020">All symposium presentations should be uploaded to the repository a minimum of 48 hours in advance of the session. The chair or co-chairs of each symposium are in charge of compiling the presentations onto one
computer. Please use one computer to control the presentations for all presenters, as this makes set up with CART and the projectors easier. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">All symposium presenters should arrive to set up at least 20 minutes before the start of the symposium. This will allow for audiovisual set up, including microphones, projectors, CART and interpreters. If presenters
don’t arrive early, this may cut into presentation times. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Each symposium is one hour and 15 minutes (75 minutes) for 4 presentations, or 3 presentations and 1 discussant. We recommend that each presentation is approximately 15 minutes, with 3-4 minutes for questions
after each presentation.<o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">The chair or co-chairs of the symposium are in charge of ensuring all presentations stay within the time limit. To be respectful of everyone’s time (including the ASL interpreters, who may have to leave to fulfill
their next meeting), presenters will be asked to stop if their presentation goes over the time limit. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Each symposium room will have a student conference worker who is available to respond to questions and can assist with setup. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:Helvetica;color:#202020;background:white"> </span><o:p></o:p></p>
<h2 style="margin:0in;line-height:20.65pt;background:white"><span style="font-size:16.5pt;font-family:Helvetica;color:#202020">Presenters in Lightning Talks<o:p></o:p></span></h2>
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<span style="font-family:Helvetica;color:#202020">All Lightning Talk presenters should arrive to set up at least 20 minutes before the start of the lightning talks. This will allow for audiovisual set up, including microphones, projectors, CART and interpreters.
If presenters don’t arrive early, this may cut into presentation times. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">All presentations must be uploaded to the repository a minimum of 48 hours before the start of the lightning talks. These will all be compiled on one computer for easy transitions between talks. Unfortunately,
connecting and disconnecting different computers creates additional challenges for projectors and audiovisual setup. Lightning talks will be facilitated by MCLS conference co-organizer, Dr. Rachel Pizzie. If you have questions about this, please email <a href="mailto:mcls.conference.2024@gmail.com" target="_blank" title="mailto:mcls.conference.2024@gmail.com"><span style="color:#007C89">mcls.conference.2024@gmail.com</span></a>. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Each Lightning Talk Session is 75 minutes for 8-9 presenters. Each lightning talk is 7 minutes long, with 1-2 minutes for 1 question and transitions in between presentations. Please note that the time limit
for these presentations is STRICT, and presenters will be interrupted if they do not adhere to the 7-minute time limit. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Please practice your presentation to ensure that you can adhere to the time limit. This kind of science communication is meant to be a fun exercise in illustrating your points and findings clearly in a short
time--an essential skill in science! <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Each Lightning Talk room will have a student conference worker who is available to respond to questions and can assist with setup. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Although this may be the case at some conferences, at MCLS lightning talk presenters will not present an additional poster on the same topic. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Lightning talks are a great way to get conversations started. We recommend putting your contact info or links to your presentation materials with a QR code to continue the conversation. <o:p></o:p></span></p>
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<span style="font-size:16.5pt;font-family:Helvetica;color:#202020"><br>
Poster Presentations<o:p></o:p></span></h2>
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<span style="font-family:Helvetica;color:#202020">Posters should be formatted to vertical A0 posters. The A0 paper size is 841 mm x 1189 mm, 84.1 cm x 118.9 cm or 33.1 inches x 46.8 inches. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Digital copies of posters must be uploaded to the online repository a minimum of 48 hours before they are scheduled to be presented.<o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Each poster has been assigned a number in the conference program booklet. Please find the number of your poster in the booklet and attach it to the poster board with the same number. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Please ensure that all font sizes are large enough to be read from a short distance away. We recommend sans serif fonts, such as Arial, Helvetica or similar, as these are easiest to read. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Materials for hanging the poster will be provided during the poster session. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">Posters should be presented during their assigned times. There are two poster sessions on the 26th, one session on the 27th, and one session on the 28th. You can put up your poster prior to the poster session
(i.e., during lunch or a coffee break), provided it does not conflict with another poster session. <o:p></o:p></span></p>
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<span style="font-family:Helvetica;color:#202020">You are responsible for removing your poster at the end of the session to ensure the next posters can be set up. <o:p></o:p></span></p>
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<h1 style="margin:0in;line-height:24.4pt;background:white"><span style="font-size:19.5pt;font-family:Helvetica;color:#202020">Thank you for presenting at MCLS! We’re looking forward to another wonderful conference in 2024. <o:p></o:p></span></h1>
<p class="MsoNormal"><o:p> </o:p></p>
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