[MATHLINK] Final Reminder: MCLS Trainee Board Nominations - Due May 24

[MCLS Trainee]

*This is a message from the MCLS trainee board.* Dear MCLS Community,


This is a final reminder that it is time to welcome new members to our
board! The nominations for the 2026-2028 MCLS Trainee Board term are open
and due by May 24! Note that all positions, except for the Junior Co-Chair
(who cycles from Junior Co-Chair to Senior Co-Chair to Past Chair over
three years) will be elected for a two-year term.

The MCLS Trainee Board aims to create learning and engagement opportunities
for undergraduate and graduate students, research staff, postdocs, teaching
assistants, and pre-service teachers and to build a stronger sense of
community amongst MCLS trainees.

Megan Merrick (Communications Chair), and Maristella Lunardon (Policy and
Practice Chair) will stay on the board to complete their second year of a
two-year term. Taylor-Paige Guba will cycle from Junior Co-Chair to
Senior-Chair, as indicated in our bylaws.

Nominations for open positions on the MCLS trainee board

Elections for the remaining MCLS trainee board positions (Junior Co-Chair,
Research Chair, Diversity, Equity, Inclusion, and Justice (DEIJ) Chair, and
Secretary) will be held End of May/Beginning of June. Winners will be
informed before the annual MCLS in Padova as well as announced at the
annual MCLS meeting in June.

All MCLS trainees (i.e., MCLS members or associate members who do not have
a full-time faculty position or equivalent) are kindly invited to nominate
themselves or a colleague for one of the open positions (see descriptions
below; for further questions please get in touch with us via
mclstrainee at gmail.com or on our slack channel).

Diversity and inclusion are part of the MCLS Trainee identity. We highly
encourage trainees from all career stages, age, race, ethnicity, gender,
sexual orientation, physical and mental ability, and other forms of
diversity to be nominated.

The deadline for nominations is Sunday, May 24th.

https://docs.google.com/forms/d/e/1FAIpQLSe9PSuRPmkOKdMEoh-9b3OcjnZAiI4kCwIqCDZzulKHVusKKA/viewform?usp=dialog

Please, feel free to share this link with students, labmates, and other
MCLS trainees.

All positions must be held by:

   -

   Individuals who are (associate) members of MCLS.
   -

   Individuals with a minimum of a bachelor’s degree.
   -

   Individuals who are trainees (i.e., who do not have a full-time faculty
   position or equivalent) at the time of their election. If they cease to be
   a trainee during the course of their term, they may complete the term.


Open positions:

1) Junior Co-Chair* (three-year term, cycles from Junior Co-Chair to Senior
Co-Chair to Past Chair):

   -

   Liaises between the Trainee Board and the MCLS Governing Board by
   serving as a member of the MCLS Governing Board to represent the interests
   of trainees.
   -

   Articulates a vision for the Trainee Board, and creates an action plan
   and timeline.
   -

   Promotes the interests and engagement of trainees.
   -

   Oversees and ensures appropriate execution of all Trainee Board
   initiatives.
   -

   Plans trainee board meetings.
   -

   Assumes duties or delegates duties in the absence of specific board
   positions.
   -

   Works closely with the senior co-chair on their duties, specifically
   learning how to:
   -

      Create and manage the yearly budget
      -

      Oversee the Trainee Board elections
      -

      Contribute to the Strategic Planning Committee
      -

      Plan and run Trainee Board meetings


*Nominees for the Junior Co-Chair position should have demonstrated
commitment to the MCLS community. Their elections will depend on MCLS
Governing Board approval.


2) Research Chair (two-year term):

   -

   Oversees trainee research and development initiatives such as
   research-related workshops and seminars.
   -

   Proposes ways in which the Trainee Board can increase the reach of MCLS
   to a wider academic audience.
   -

   Spearheads and oversees initiatives to foster international networking,
   collaboration, and outreach (e.g., workshops and special events such as
   challenge questions).
   -

   Works closely with the Policy and Practice Chair and conference liaison
   to ensure alignment and coherence of initiatives such as pre-conference
   workshops.



3) Diversity, Equity, Inclusion, and Justice (DEIJ) Chair (two-year term):

   -

   Advocates for maximal accessibility for trainee members for both
   in-person and online programming (e.g., accessibility advice on MCLS
   trainee website).
   -

   Works closely with all other board members to ensure programming and
   communication are equitable, includes relevant perspectives, and is
   representative of the broad and diverse international community within MCLS
   (e.g., some countries have weekends on different days, differences in time
   zones, ensure the use of inclusive communication).
   -

   Sits on the Diversity, Equity, and Inclusion committee with members of
   the Governing Board and works closely together with the broader MCLS
   community such as the conference liaison on the MCLS trainee board.
   -

   Maintains communication with the MCLS Governing Board DEIJ Chair.


4) Secretary (two-year term):

   -

   Keeps and distributes board meeting agendas and minutes.
   -

   Manages records to document institutional knowledge for future
   iterations of the board (e.g., organize shared documents and folders).
   -

   Maintains a list of past and present members, including term information.
   -

   Oversees the evaluation of Trainee Board activities (e.g., keep track of
   number of attendees in virtual events/any surveys asking about preferences
   for the community).
   -

   Keeps track of event recordings and uploads them on the MCLS trainee
   YouTube account.
   -

   Assist with adding/removing people at their request to the MCLS
   Listserv.
   -

   Works with the communications chair to spearhead and oversee initiatives
   to foster connections among trainees and senior scholars throughout MCLS
   (e.g., mentoring program).
   -

   Maintains document of log in information for all MCLS Trainee accounts.
   -

   Oversees the management and maintenance of transition documents for each
   board position.


The above position descriptions are taken directly from our bylaws. The
full bylaws document can be found here
<https://drive.google.com/file/d/1NP1_5GReM6-mNboNrldjq8J1U3xXV6xr/view?usp=sharing>.
- The MCLS Trainee Board
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