Instructions for MCLS Presenters
General Instructions
All presenters (symposia, lightning talks, posters) should upload their materials to the shared folder at least 48 hours before their presentation. Shared folder links for each presentation day can be found here:
June 09: rebrand.ly/mcls25june9
June 10: rebrand.ly/mcls25june10
June 11: rebrand.ly/mcls25june11
Please be respectful for others’ materials – do not alter or share any content that is not your own. Folder access will be revoked at the end of the conference and all materials discarded.
General Presentation Guidelines
Please keep accessibility in mind when designing your presentation materials:
- Reduce the amount of text on slides and posters (use images),
- Ensure fonts are large enough and easy to read, and
- Avoid overcrowding the slides or posters.
Presenters in Symposium Talks
All symposium presentations should be uploaded to the shared folder a minimum of 48 hours in advance of the session. The chair or co-chairs of each symposium are in charge of compiling the presentations onto the computer of the room they are assigned to.
All symposium presenters should arrive to set up at least 20 minutes before the start of the symposium. Each symposium is one hour and 15 minutes (75 minutes) for 4 presentations, or 3 presentations and 1 discussant. We recommend that each presentation is approximately 15 minutes, with 3-4 minutes for questions after each presentation.
The chair or co-chairs of the symposium are in charge of ensuring all presentations stay within the time limit. To be respectful of everyone’s time, presenters will be asked to stop if their presentation goes over the time limit.
Each symposium room will have a student helper who is available to respond to technical questions and can assist with setup.
Presenters in Lightning Talks
All Lightning Talk presenters should arrive to set up at least 20 minutes before the start of their talks.
All presentations must be uploaded to the repository a minimum of 48 hours before the start of the lightning talks. These will all be compiled on one computer for easy transitions between talks. We discourage using your own computers to reduce transition time. Lightning talks will be facilitated by a member of the scientific committee. If you have questions about this, please email mcls.conference.2025@gmail.com.
Each Lightning Talk Session is 75 minutes for 8-9 presenters. Each lightning talk is 5-7 minutes long, with 1-2 minutes for 1 question and transitions in between presentations. Please note that the time limit for these presentations is STRICT, and presenters will be interrupted if they do not adhere to the time limit. Note that depending on the number of submissions and final number of presenters, we may modify the time per presentation. Please check back again after May 1 for the updated figures.
Please practice your presentation to ensure you adhere to the time limit. This kind of science communication is meant to be a fun exercise in illustrating your points and findings clearly in a short time – an essential skill in science!
Each Lightning Talk room will have a student helper who is available to respond to technical questions and can assist with setup. Although this may be the case at some conferences, at MCLS, lightning talk presenters will not present an additional poster on the same topic.
Lightning talks are a great way to get conversations started. We recommend putting your contact info or links to your presentation materials with a QR code to continue the conversation.
Poster Presentations
Each poster occupies one 1.2m tall x 1.8m wide poster board. Posters of sizes 36” x 48” (0.9m x 1.2m) or 42” x 56” (1.1m x 1.4m) will fit the board.
Digital copies of posters must be uploaded to the shared folder a minimum of 48 hours before they are scheduled to be presented.
Each poster has been assigned a number in the conference program booklet. Please find the number of your poster in the booklet and attach your poster to the poster board with the same number.
Please ensure that font sizes are large enough to be read from a short distance away. We recommend sans serif fonts, such as Arial, Helvetica or similar, as these are easiest to read.
Materials for attaching the poster will be provided during the poster session.
Posters should be presented during their assigned times. You are responsible for removing your poster after your session to ensure the next poster can be set up.
Thank you for preparing your MCLS presentations! We look forward to a wonderful 2025 conference in Hong Kong!